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Why Your Small Business Or Organization Needs An Email Policy

Mail envelope containing a documenton on a computer screen.

Email is an important and necessary part of your business or organization. It provides an economical and instant means of communicating with staff, customers, and vendors – that’s both simple to use and enables increased efficiency. An email policy is required to protect this necessary business tool.

An email policy is a legal document that details your organization’s definition of acceptable use for the company email system. It should indicate who emails can be received from or sent to, as well as outline what constitutes appropriate content for work emails.

In addition, having an email policy will:

  • Protect the Organization from Liabilities:

When all employees read and sign an email policy, it proves they are aware and agree to the information contained in that policy. Should an email be sent that is not considered appropriate content according to the email policy, the employee, not the organization, would bear the brunt of liability for any damages or suits brought as a result of their sending an inappropriate email. (more…)

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Provide Critical Data Security Using Locks

Provide Critical Data Security Using Old Fashioned Locks

Sometimes the key to data security is an old-fashioned lock. Here’s some  advice on protecting your customers and employees by securing sensitive data. One important tip: Lock it — Protect the information that you keep.

  1. Lock, stock — or peril. Computer defenses can be critical, but when it comes to protecting personal information, don’t forget “old school” physical security, too.
    Discourage light-fingered passersby by making sure every employee has a secure drawer or locker.
    Centralize sensitive paperwork and limit access to employees with a legitimate business need.
    Remind them not to leave documents out when they step away from their desks.
    Shipping data offsite? Consider encrypting it and using a mailing method that will allow you to track the package en route. (more…)
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Solve E-mail Problems And Save Money With Hosted Microsoft Exchange

How Hosted Exchange Can Solve All Your E-mail Problems While Saving You BIG Money

Solve E-mail Problems And Save Money With Hosted ExchangeIf you are a small to medium sized business that has frequent e-mail problems including servers going down, slow performance, too many spam e-mails and high IT support and software costs, read on.

Hosted Microsoft Exchange email service is often a much cheaper and easier way of getting rid of all these issues at a much lower cost to your company. Here’s how it works: Instead of you purchasing and maintaining your e-mail service in-house, which can be costly and time consuming, your Exchange server is hosted (and maintained) in a high-performance, high-security hosting company “in the cloud” where you can access it securely from any device or PC.

Best of all, you don’t have to make any changes in HOW you access your e-mail – your messages will simply be delivered to your inbox, phone, or other device faster and with fewer issues, and it will always be synchronized and up-to-date!

Here are just a few of the advantages:

(more…)

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Abusing “Free”: On Ethics And Deceptive Practices

Have you ever tried to sign up for a “free” webinar only to be bombarded with a five-page interrogation sheet that asks you for all kinds of information that you find yourself saying “I just wanted to watch a presentation”? Did you come across a report or whitepaper you wanted to look at only to end up spending two to three minutes taking an exam and then the “report” turns out to be a two-page sales sheet? How about that eBook you saw and thought would be a good read until you were made to fill out a police report on why you are trying to get educated?

This issue has bothered me for quite some time. It is the practice of vendors, publishers and everyone in between offering “free” software, whitepaper, Mp3s, “special” reports and useless one-page drivel that makes you want to do some harm to the producers of such garbage in exchange for your personal information. (more…)

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Read Your Yahoo! Emails Without Going Blind!

Flash and JavaScript AnnoyancesIf you are like most people, you probably have one or two email accounts with Yahoo!, Windows Live and Google. I applaud these Internet powerhouses for giving us free email accounts, but does Yahoo! Mail need to make us go blind when reading our emails? I mean, talk about Flash and JavaScript overkill!  The first thing I noticed when I logged in recently was this HUGE space taken up at the top by an ad banner after you sign in.  (more…)

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