Benefits of A Server Computer For Small Businesses

Image of a computer network administrator managing a server computer

While cloud computing comes to mind when discussing file storage and sharing, the fact still remains that a server computer may really be all a small business or organization needs to improve business and office productivity.

Can a server computer really help your business? So many small business owners seem to think otherwise. The argument is that the old converted Microsoft Windows desktop “server” computer sitting in a corner is doing just fine.

However, that is a disaster waiting to happen  and it is bound to become a great drag on business and employee productivity. Server computers are built for storing data in a central location which ultimately saves everyone a lot of time, effort and stress. Think about it for a minute. With your corporate files in a central location, there is less need for your workers or users to try and figure out where a specific file is or who is currently using a specific document.  Servers also make it very easy to collaborate on numerous projects and whenever someone updates a file, the new information is instantly available to all.

If your business or organization is still operating in a Peer-to-Peer network environment, you need a network server.

Peer-to-Peer or work-group systems do not provide much in the way of security, and resource sharing can be somewhat problematic. In addition, your organization and users will have problems accessing other workstations, could lose data due to virus or spyware infection, and will likely experience intermittent Internet connectivity problems.

Computers networked in a peer-to-peer fashion may be adequate when you only have a few users on the network, but once you have more then 5 or 6 users on your business network, your organization should really consider investing in a network server computer.

What Is A Server Computer?

A network server computer allows organizations to centralize administration, data backups, file storage, share printers and documents, and host databases.

Businesses and organizations need access to computing almost anywhere, and on different kinds of devices like desktop computers, laptops, tablets, and smartphones. Managing access to business information from so many devices creates opportunities to get disorganized, and quickly. One way organizations can manage to streamline things and have a semblance of data governance is to consider purchasing a network server computer.

Although realistically, any business with more than two employees should consider using a server, there are many small businesses and organizations today still using the Peer-to-Peer, or work-group file management structure that hinders productivity. Transitioning to using a network server computer not only helps prepare for growth, but also enables smoother business operations from the outset. Network servers play a critical role in any IT network and perform a number of essential tasks.

Benefits of A Network Server Computer

Network server computers have a big impact in helping business and organizations face the range of IT challenges they have to deal with on a daily basis. In the current technology-based business environment, there is the need for business IT to be reliable and flexible with the ability to  support business goals and objectives through changing times. By carefully managing the computing environment, the simplified data management platform provided by a server computer can reduce administration costs.

Server computers come in different forms (called form-factors) from a very small unit, to a desktop computer-like tower, and the monstrosities that are called mainframe computers.

For most small organizations, the most cost-effective server solution is a tower server, and they are the most common. Tower servers look like desktop computers and do not usually require their own “server room” on-premise. An entry-level tower server will typically be used to provide employees with things such as email and networked file and print sharing.

While there are several reasons your organization should consider having a network server computer . Some of the more important ones are the following:

  • System-wide backups and administration
  • File and Network security
  • Centralized data storage and shared resources
  • Hosting Application Databases
  • Centralized Backup

The Use of A Server Computer Is A Big Money Saver

The return on investment can be dramatic as it increases productivity through the provision of a platform that makes it easy to find and share documents easily, collaborate on projects and automate many routine tasks.

Servers can also be a boost to the confidence your clients have of your ability to safeguard their sensitive data. Security is built into most server Operating Systems as is automatic backup utilities. Point of contact is limited and there is accountability since you can see who accessed information from your server logs. In this age of e-mails and scheduling, remote access, intranets, and internet, it is a good investment to consider migrating to a client/server environment. Today’s client/server networks are simple and cost-effective to administer. It is even possible now with some systems to get automatic e-mail alerts if something is out of place.

If you’d like more information about the role a network server computer could play in improving the way you do business in your organization, or need more details about any of our recommended server solutions, please call us at (512) 814-8044, or contact us online.